Holiday Inn - Grand Prairie
Located near last year's hotel and close to shopping, restaurants, and highways.
7601 N. Orange Prairie Rd
Peoria, IL 61615
Sept 12 - Available
Sept 19 - Available
Layout & Pricing
In the photos above, "Big Ballroom" is Prairie Room A + B, and "Little Ballroom" is Prairie Room C. "Ballroom Lobby" is the Pre-Function Room in the map below.
There is no room charge, rather a Food & Beverage minimum. Typically, it is $1,500 (plus tax & service, totaling 34%) for each prairie room section, but she said she would do A+B for a combined total of $1,500 (or $2,010 inc tax & service). These are all day totals, so if we had lunch options, that would count as well. Cash bar does not get factored into F&B min, but open bar does (I don't recommend open bar)
If we wanted to rent Prairie Room C for a second workshop track and to use as a dressing room, that would be an additional $1,500 F&B minimum. Alternatives for dressing room are Executive Suite $250 plus tax, or a "very large open standard room" is $174 plus tax
Staging Considerations:
Can rent wooden dance floor for $400
Cost to rent a 12x16 stage would be $700
Pricing Estimates/Ideas
Lunch:
Deli bar (sandwiches, side, fries, cookie) - min of 25 guests at $15 each (min $375)
Last year, 14 people ordered lunch for $5
Charge people $7
At 15 people ordering, recoup $105. At 20 people, recoup $140
Dinner:
Recommend Buffet Option with 3 entrees, 3 sides, salad, rolls, dessert)
Cost of $37 per person, min of 25 guests (min $925)
Charge $25 for meal ticket
At 20 people ordering, recoup $500, at 25 ordering, recoup $625
Workshop Sales:
Last year: 27 Full Day at $120, and 3 Single Workshop at $70 (total $3,450)
Estimate 30 Full Day and 5 Single (same pricing model) - $3,950
Pros & Cons
Pros:
-Ample space
-Grand feel
-Food options on site
-Convenience of venue & hotel
Cons:
-Cost
-No stage/rent separately
-No theater sound/lighting
-Rent separate dressing room